Boardroom Web Help

Voting

Modified: 2009/08/20 07:05 by Boardroom Web - Categorized as: Voting

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How do I create a vote?

To create a vote, click the link named Create New Vote located on the Voting tab of a meeting space.

This will bring up the Voting creation panel. Enter and title and question for your vote. In the field where it says Add Answer(s) one answer per line, up to 25 answers add one answer per line. Select either Single Choice or Multiple Choice for Vote Style. If you want to see how people are voting, choose Public, otherwise choose Private for Vote Results.

If you want the vote to only be available during a specific date range, check Yes, include a date range for this vote and complete the fields for when the vote should start and end.

Finally, if the vote is associated with a specific meeting, choose the meeting in the drop down list box.

Click Create Vote when you are finished.


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How do I modify a vote?

To modify a vote, click the Edit link located on the right side of the vote title while you are viewing the vote you wish to modify.

This will bring up the Edit Vote panel. Modify the vote however you would like and click Edit Vote to save your changes.

Please note: When you modify a vote, all of the people who have voted will have their votes reset and they will have to vote again.


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How do I delete a vote?

To delete a vote, click the Edit link located on the right side of the vote title while you are viewing the vote you wish to delete.

This will bring up the Edit Vote panel. Look for the section that says Delete this Vote?. Check the checkbox that says, Yes, I understand then click the link that says Delete this Vote.


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How do I set a date range on a vote?

You can set a date range for a vote either when you are creating a new one or modifying an existing one.

To do so, check the Yes, include date range for this vote checkbox. This will allow you to enter a start and end date and time. Once you are done click either Create Vote or Edit Vote to save the vote.


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How do I associate a vote to a specific meeting?

You can associate a vote to a specific meeting either when you are creating a new one or modifying an existing one.

To do so, select a meeting from the drop down list box that is located under the section that says Does this vote relate to a meeting?. Once you are done click either Create Vote or Edit Vote to save the vote.


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How do I Close a vote?

To close a vote, click the Edit link located on the right side of the vote title while you are viewing the vote you wish to close.

This will bring up the Edit Vote panel. Click the link that says Close Vote to close the vote. Don't worry, you can reopen just as easily.

When you close a vote, it seals the vote and does not allow people who have not voted to vote. Closing a vote will not reset any of the votes.


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How do I Open a vote?

To open a vote, click the Edit link located on the right side of the vote title while you are viewing the vote you wish to open.

This will bring up the Edit Vote panel. Click the link that says Open Vote to open the vote.


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What is the difference between a Private and Public vote?

The difference between a private and a public vote is how the results are displayed.

A private vote displays only the tally of how many votes were cast for each option.

A public vote will show who voted for which item.


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What is the difference between a Single Choice and Multiple Choice vote?

A single choice vote allows each person to only select one option for the vote. A multiple choice vote allows each person to select one or more options for the vote.


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What happens when I modify a vote?

If you modify a vote, everyone who has voted on that vote will have their votes reset.


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What happens when I delete a vote?

When you delete a vote, the vote and all of the votes will be deleted. Once a vote has been deleted there is no way to undelete it, so please make sure you want to delete the vote.


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What is the difference between a vote that is Open or Closed?

Open votes allow people to cast their vote. If a vote has been closed before someone casts their vote, they will not be able to vote.


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How come I cannot modify or delete a vote?

If a vote has been associated with a specific meeting and that meeting has been locked, you cannot modify or delete the vote. The vote has become part of that meetings permanent record and cannot be edited or removed.


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Who can vote within a meeting space?

The voting area requires people to have the Reply permission to be able to vote. If they do not have the Reply permission, they can see the vote and may even be able to start a vote, but cannot participate. This allows non-official members of your board or management team to start votes and track the vote results.
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